CITY COUNCIL
AGENDA

Tuesday, September 28, 2021

6:00 P.m. - 10:00 P.m.

Brantford City Hall, 58 Dalhousie Street

​Please note due to the COVID-19 Pandemic, this meeting will be held electronically. To view the livestream of the meeting, please visit: http://brantford.ca/VirtualCouncil.

If technical difficulties arise out of the livestream and the livestream becomes unavailable; members of the public can observe the meeting by calling 1-855-703-8985 or 1-647-374-4685 and entering the Meeting ID: 992 7859 4917

Alternative formats and communication supports available upon request.  For more information, please contact the City of Brantford Municipal Accessibility Coordinator at [phone] or by e-mail at [e-mail].​

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1.

NATIONAL ANTHEM

2.

INVOCATION

3.

ROLL CALL

4.

DECLARATIONS OF CONFLICTS OF INTEREST

5.

SEPARATION OF ITEMS IN COMMITTEE REPORTS FOR DISCUSSION PURPOSES

6.

STATUTORY PUBLIC MEETINGS

6.1

Application for Cancellation, Reduction and Refund of Taxes under Sections 357 and 358 of the Municipal Act, 2001; or the Increase of Taxes under Section 359. [Financial Impact - $163,844.59] (Report 2021-582)

• 1. THAT report 2021-582 titled Application for Cancellation, Reduction and Refund of Taxes under Sections 357 and 358 of the Municipal Act, 2001; or the Increase of Taxes under Section 359 BE RECEIVED; and
  2. THAT the tax adjustments in the amount of $185,212.69 as identified in Appendix A of report 2021-582 BE APPROVED.

7.

RECOGNITION OF ACHIEVEMENTS

8.

PROCLAMATIONS

8.1

Walter Gretzky Day - October 8, 2021

• WHEREAS, the City of Brantford continues to mourn the loss of our beloved Lord Mayor Walter Gretzky who passed away on March 4, 2021; and

  WHEREAS, Walter was named the City of Brantford’s first and only Lord Mayor on February 19^th, 2007, in honour of his countless contributions as an advocate for community organizations and passionate ambassador of our city; and

  WHEREAS, Walter was endeared to many across Canada, the world, and in his hometown of Brantford and will forever be remembered as a beloved member of his community who selflessly dedicated countless hours to coaching youth and supporting Brantford’s local charities; and

  WHEREAS, not only will Walter always be remembered as a beloved father, friend, coach, mentor and neighbour, he will also forever be known for championing this community at every opportunity; and

  WHEREAS in his role as Lord Mayor of Brantford and coiner of the phrase “Brantford…The Center of the Universe”, Walter was a tireless Ambassador for our city, and huge supporter of youth hockey and sports in our community; and

  WHEREAS in 2020, the City of Brantford was tremendously proud to officially rename the City’s Northridge Municipal Golf Course as the Walter Gretzky Municipal Golf Course, Banquet and Learning Centre as an enduring symbol of our appreciation for all that Walter has done for Brantford; and

  WHEREAS the City wishes to continue to pay tribute to Walter and the Gretzky family to show our deep respect and appreciation for everything he means to our city and the many people he has touched by his kindness and generosity; and

  WHEREAS Walter was born on October 8, 1938; and

  NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation hereby PROCLAIMS October 8th of each year to be "Walter Gretzky Day" in the City of Brantford, and encourages all people in Brantford to remember the countless contributions Walter made to better our community. 

8.2

Islamic History and Heritage Month - October 2021

• WHEREAS The City of Brantford’s identity is defined by its people who comes from all parts of the world, bringing with them their rich customs and traditions that contribute to multicultural fabric of our society and enhance our city’s social, economic and civic spheres; and

  WHEREAS Islamic cultural heritage has been part of Canadian history dating back to mid-19th century and Brantford’s history dating back to early 20th century, and has made significant contributions to the well-being of humanity in numerous fields of endeavour; and

  WHEREAS The contributions of Islamic civilization to the arts, sciences, medicine, architecture, humanities, music, and other areas of human knowledge have enriched the world; and

  WHEREAS Islamic History & Heritage month offers a unique  opportunity to recognize these contributions to the diversity of the city of Brantford’s vibrant and dynamic cultural mosaic; and

  WHEREAS Islamic History & Heritage month is important to fostering greater understanding, acceptance and social cohesion among people of all faiths and cultures; and

  WHEREAS The city of Brantford encourages the promotion of intercultural understanding, mutual respect and universal acceptance of our city’s cultural diversity;

  NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the City of Brantford hereby PROCLAIMS October as "Islamic History and Heritage Month" in the City of Brantford.

8.3

Dress Purple Day - October 27, 2021

• WHEREAS all children, youth and families are valued; and

  WHEREAS together with the entire community, Brant Family and Children’s Services shares the responsibility of nurturing, protecting, educating and guiding all children, youth and their families; and

  WHEREAS Brant Family and Children’s Services supports families and their journey toward self-determination, safety and care; and

  WHEREAS to increase awareness of the supports and services offered throughout the community, Brant Family and Children’s Services invites the City of Brantford to “Dress Purple”;

  NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the City of Brantford hereby PROCLAIMS Wednesday, October 27th, 2021 as “Dress Purple Day” in the City of Brantford.

8.4

Ontario Public Library Week - October 17 - 23, 2021

• WHEREAS Public libraries play a vital role in helping Canadians of all ages access the information and tools that they need to live, learn and work; and

  WHEREAS Public libraries help Canadians develop the skills required to find and evaluate information in order to adapt and succeed in a knowledge-based economy; and

  WHEREAS Public libraries bolster economic prosperity by providing access to essential decision-making information for organizations, businesses and individuals; and

  WHEREAS Public libraries enhance the quality of life for all Canadians, and help ensure that culture continues to flourish and thrive;

  NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the City of Brantford hereby PROCLAIMS October as “Canadian Library Month” and October 17 to 23, 2021 as “Ontario Public Library Week” and encourages all residents of Brantford to discover all of the services the Library offers the community.

8.5

National Seniors Day - October 1, 2021

• WHEREAS Friday, October 1, 2021 is National Seniors Day; and 

  WHEREAS active transportation, transit, and access to services were identified as priorities in Healthy Aging: the City of Brantford’s Age-Friendly Strategy; and

  WHEREAS the City of Brantford’s Healthy Living Campaign aims to educate older adults about different modes of transportation to support their participation in social, recreational, and cultural activities; 

  NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the City of Brantford hereby PROCLAIMS October 1, 2021 as “National Seniors Day” in the City of Brantford

8.6

Fire Prevention Week - October 3 - 9, 2021

• WHEREAS, Brantford is committed to ensuring the safety and security of all those living in and visiting Brantford; and

  WHEREAS, fire is a serious public safety concern both locally and nationally, and homes are the locations where people are at greatest risk from fire; and

  WHEREAS, smoke alarms sense smoke well before you can, alerting you to danger in the event of a fire in which you may have as little as 2 minutes to escape safely; and

  WHEREAS, working smoke and carbon monoxide alarms cut the risk of dying in reported home fires in half; and

  WHEREAS, Brantford residents who have planned and practiced a home fire escape plan are more prepared and will therefore be more likely to survive a fire; and

  WHEREAS, Brantford first responders are dedicated to reducing the occurrence of home fires and home fire injuries through prevention and fire safety education; and

  WHEREAS, the 2021 Fire Prevention Week theme TM, “Learn the Sounds of Fire Safety” effectively serves to remind us it is important to learn the different sounds of smoke and carbon monoxide alarms;

  NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation the City of Brantford hereby PROCLAIMS October 3 to 9, 2021, as Fire Prevention Week, and urges all the residents of Brantford to test their smoke and CO alarms, and to support the many public safety activities and efforts of the Brantford Fire Department.

9.

PRESENTATIONS/DELEGATIONS [list, if any, available at meeting]

10.

CLERK’S REPORT ON COMMUNICATIONS, 2021-635

• THAT the Clerk’s Report on Communication for September 2021 BE RECEIVED.

11.

MINUTES

11.1

City Council - August 24, 2021

11.2

Special City Council - August 24, 2021

11.3

Special City Council - August 30, 2021 (2:00 p.m.)

11.4

Special City Council - August 30, 2021 (6:00 p.m.)

11.5

Special City Council - September 14, 2021

11.6

Special City Council - Private and Confidential - August 24, 2021

11.7

Special City Council - Private and Confidential - August 30, 2021 (2:00 p.m.)

11.8

Special City Council - Private and Confidential - September 14, 2021

11.9

John Noble Home Committee of Management - September 8, 2021

11.10

John Noble Home Committee of Management - Private and Confidential - September 8, 2021

12.

COMMITTEE REPORTS

12.1

Human Resources Committee Report #2021-09-07

12.1.1

Housing & Homelessness and Family & Income Stability Service Provision Review and Realignment [Financial Impact: None], 2021-525

12.2

Committee of the Whole - Operations and Administration Report #2021-09-07

12.2.1

Vision Zero Road Safety Committee Report #2021-08-25: Red Light Camera Feasibility Study Update [Financial Impact – None]

12.2.2

2021 Asset Management Plan, Core Assets [Financial Impact-None], 2021-426

12.2.3

Echo Place Neighbourhood – All Way Stop Control [Financial Impact – None], 2021-552

12.2.4

Edge Street and Delamere Street Urbanization [Financial Impact – None], 2021-550

12.2.5

COVID-19 Support System – Community Forum Report [Financial Impact: None], 2021-484

12.2.6

City of Brantford’s Emergency Management Program and Emergency Response Plan By-Law Update [No Financial Impact], 2021-546

12.2.7

Climate Change Action Plan Update [Financial Impact - None], 2021-538

12.2.8

Wastewater Allocation Policy – Annual Report for 2021 [Financial Impact - None], 2021-490

12.2.9

Bell Canada Damage Repair

12.2.10

Trail Audit Safety

12.3

Social Services Committee Report #2021-09-08

12.3.1

Indigenous Led Early Learning and Child Care Update 2021 [Financial Impact: None], 2021-434

12.3.2

Homelessness and Individuals and Families Information System (HIFIS) Second Quarter Report and Homelessness By-Name List Information Update [Financial Impact: None], 2021-545

12.3.3

Children’s Services and Early Years Update and Results of Stakeholder Consultation [Financial Impact: None], 2021-465

12.3.4

Results of the Brantford-Brant 2021 Point-in-Time Count and Federal Reaching Home Reporting Update [Financial Impact: None], 2021-418

12.3.5

Social Assistance Renewal Update, 2021-586

12.3.6

Development Incentives for Affordable Housing Developers

12.4

Committee of the Whole - Community Development Report #2021-09-14

12.4.1

2021 Development Charges Background Study Statutory Public Meeting – Proposed Development Charge Rates and By-law [Financial Impact - None], 2021-588

12.4.2

Brantford Mixed Doubles Curling Classic Tournament Request from Epsilon Productions [Financial Impact: up to $65,915.29], 2021-563

12.4.3

Heritage Grant Program Application for 176 Wellington Street (Application HG-02-21) [Financial Impact - $3,200 to be funded from the Council Priorities Reserve (RF0558)], 2021-486

12.4.4

New Zoning By-law – Work Plan [Financial Impact – None], 2021-497

12.4.5

Official Plan Review – Final Update [Financial Impact - None], 2021-592

12.4.6

Proposed Amendments to City of Brantford Municipal Code, Chapter 554 Noise Control in Response to Main Street Recovery Act: Proclamation of Amendments to the Municipal Act [Financial Impact - None], 2021-557

12.4.7

Brant Community Healthcare System Redevelopment

12.4.8

Ridgewood Drive No Parking

12.4.9

Longboat Run, Edith Monture Avenue and Stowe Terrace Road Safety Improvements

12.5

Finance Committee Report #2021-09-15

12.5.1

2022 City Budget – Public Engagement Campaign [Financial Impact: none], 2021-602

12.5.2

Authorization to Apply to Ontario Infrastructure and Lands Corporation (OILC) for Long-term Financing for the Supportive Housing Project at the Marlene Avenue Site [Financial Impact – Net $0], 2021-591

12.5.3

Capital Project Financing Update and Direction [Financial Impact - $7,290,845], 2021-590

12.5.4

2021 2nd Quarter Variance Report [Financial Impact – Estimated $1.1million surplus], 2021-540

12.5.5

Treasurer’s Semi-Annual Investment Report for 2021 [Financial Impact – None], 2021-580

12.5.6

Quarterly Status Report of Contracts Awarded [Financial Impact – None], 2021-559

12.5.7

Quarterly Reserve and Reserve Fund Update [Financial Impact – none], 2021-520

13.

RESOLUTIONS

13.1

Council and its Committees Meeting Operations [Financial Impact: $10,000 Meal Budget Savings, $5,400 one-time Technology Expense and $28,350 Operating Expenses for Facilities and IT Services], 2021-433

• 1. THAT report 2021-433 titled Council and its Committees Meeting Operations BE RECEIVED; and
  2. THAT staff BE DIRECTED to transition to a Council and its Committee Hybrid Operation Commencement – Phased Approach – Option One as outlined in report 2021-433, effective November City Council, and present an interim report direct to Council prior to the launch of Phase Two; and
  3. THAT staff BE DIRECTED to execute the live broadcasting of open session meetings with the following conditions:
     1. Meetings to be broadcasted Live and Maintained on the City’s Website / YouTube are City Council, Committee of the Whole’s, Standing Committees – Finance, HR, Social Services;
     2. Meetings to be recorded but not broadcasted live are Task Forces, Advisory Committees;
     3. Meetings not recorded, broadcasted or uploaded to YouTube / Website are Quasi-Judicial and Hearing type meetings, not including Planning Hearings as part of the Committee of the Whole or Council meetings; and
  4. THAT staff BE DIRECTED to proceed with the necessary encoder purchase of $5,400 and include the operating impact of $25,350 as an unavoidable increase in the 2022 budget and ensure all recorded open session meetings are processed via the encoder and maintained on the City’s Website for one year after meeting date; and
  5. THAT staff BE DIRECTED to suspend meals for meetings and reevaluate for meetings commencing in 2023; and
  6. THAT the By-Law to enact the attached Corporate – 050 – Electronic / Virtual Meeting Operation Procedures Policy BE PRESENTED to Council for consideration and a review of the Policy to be conducted by Q3 2022.

13.2

Resolution from Special City Council In-Camera Meeting held on September 14, 2021 regarding the Ratification of the Collective Agreement with the APAE for January 1, 2021 to December 31, 2024

• 1. THAT Council RATIFY the settlement reached between The Corporation of The City of Brantford and the Association of Professional and Administrative Employees (APAE) for renewal of the Agreement to cover the period of January 1, 2021 to December 31, 2024; and
  2. THAT Staff BE DIRECTED to prepare the necessary By-law for presentation to City Council to amend By-law 70-2010 to amend the On-Call/Call-In Policy for Exempt Staff (Human Resorces-012); and
  3. THAT the City Clerk BE REQUESTED to update the Corporate Policy Manual to include the amendment to Human Resources-012 Policy.

13.3

CAO COVID-19 Emergency Update 08.28.21 [Financial Impact: NONE], 2021-611

• THAT report 2021-611, titled CAO COVID-19 Emergency update 09.28.21 BE RECEIVED

14.

NOTICES OF MOTION

15.

BY-LAWS

16.

ADJOURNMENT