CITY COUNCIL

AGENDA

Meeting #:
Date:	Tuesday, November 19, 2019
Time:	6:00 P.m. - 10:00 P.m.
Location:	Council Chambers, Brantford City Hall

​Please note: Agenda is available on-line at www.brantford.ca

Alternative formats and communication supports available upon request.  For more information, please contact the City of Brantford Municipal Accessibility Coordinator at [phone] or by 

e-mail at [email protected].​

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1.

NATIONAL ANTHEM

2.

INVOCATION

3.

ROLL CALL

4.

DECLARATIONS OF CONFLICTS OF INTEREST

5.

STATUTORY PUBLIC MEETINGS

6.

RECOGNITION OF ACHIEVEMENTS

6.1

2019 PGA of Ontario Junior Leader of the Year - Jeff Moore

7.

PROCLAMATIONS

8.

PRESENTATIONS/DELEGATIONS [list, if any, available at meeting]

8.1

Moving Towards an Ontario Health Team - Brantford-Brant

Sherry Kerr, Executive Director, Participation Support Services and Chair of the Executive Leadership Team for the Brantford-Brant Ontario Health Team

9.

CLERK’S REPORT ON COMMUNICATIONS

9.1

Clerk's Report on Communication - November 2019 [Financial Impact - None], 2019-759

• THAT Report 2019-759, Clerk’s Report on Communication for November 2019, BE RECEIVED.

10.

MINUTES

10.1

City Council - October 22, 2019

10.2

Special City Council - November 12, 2019

10.3

Paramedic Services Committee - September 18, 2019

10.4

Brant County Council - September 24, 2019 (as they relate to Paramedic Services Committee)

10.5

John Noble Home Committee of Management - November 13, 2019

11.

COMMITTEE REPORTS

11.1

Committee of the Whole - Community Development Report #2019-11-05B - Councillor Utley

11.1.1

Application for Zoning By-law Amendment PZ-05-19 & Draft Plan of Condominium 29CD-19502 – 200 Brantwood Park Road [Financial Impact – None], 2019-578

11.1.2

Zoning By-law Amendment PZ-08-19 – Southwest Corner of Shellard Lane and Conklin Road [Financial Impact – None], 2019-602

11.1.3

2019 Mohawk Lake District Celebration Update, 2019-714

11.1.4

2021 Ontario 55+ Winter Games Local Agreement and Organizing Committee [Financial Impact - None], 2019-582

11.2

Social Services Committee Report #2019-11-06 - Councillor Weaver

11.2.1

Approval for a Compact Affordable Sustainable and Efficient (CASE) Home Demonstration Project [Financial Impact: $425,000], 2019-516

11.2.2

Amendment to the Municipal Housing Facilities By-law (By-law #162-2003) to update the definition of “affordable housing” [Financial Impact - unknown], 2019-402

11.2.3

Emergency Shelter System Transition Update and Rosewood House funding for 2020 [Financial Impact: None], 2019-617

11.2.4

Planned Response to the Provincial Funding Reduction to the Ontario Works Addictions Services Initiative (ASI) Program –Update [Financial Impact: $332,251], 2019-611

11.2.5

Brantford-Brant Community Conversation on Homelessness Summary Report [Financial Impact: None], 2019-667

11.2.6

Housing Partnerships Task Force

11.3

Finance Committee Report #2019-11-06B - Councillor Martin

11.3.1

External Auditor Annual Independence Letter/Engagement Letter/Audit Plan[Financial Impact – None], 2019-626

11.3.2

Amend Finance Policy 002 (Budget Items Balanced by Reserves) [Financial Impact - $0], 2019-692

11.3.3

Debenture Issue for Golf Bunkers Projects and the Purchase of the Debentures Internally as an Investment Within the Cemeteries Care and Maintenance Trust Fund [Financial Impact - $100,000], 2019-642

11.3.4

Debenture Issue for Seniors Affordable Housing Project at the John Noble Home and the Purchase of the Debenture Internally as an Investment Within the Cemeteries Care and Maintenance Trust Fund [Financial Impact -$190,000], 2019-657

11.3.5

2020 Tax Policy [Financial Impact: none], 2019-646

11.3.6

MPAC Large and Special Purpose Property Stakeholder Engagement[Financial Impact: None], 2019-673

11.3.7

Quarterly Status Report of Contracts Awarded [Financial Impact – None],2019-670

11.3.8

Quarterly Reserve and Reserve Fund Update [Financial Impact – none],2019-639

11.3.9

3rd Quarter Casino Report [Financial Impact-$1,518,439], 2019-693

11.4

Appointments Committee Report #2019-11-12 - Councillor Utley

11.4.1

Appointment of Members of Council to Various Committees, Boards, Advisory Committees and Task Forces – 2019-2020 Term

11.4.2

Appointment of Member to the Downtown Brantford Business Improvement Area Board of Management

11.5

Committee of the Whole - Operations and Administration Report #2019-11-12 - Councillor Utley

11.5.1

Climate Change Action Plan Update [Financial Impact - None], 2019-659

11.5.2

2019-2020 Council Priorities: Current Status and Reporting Process [Financial Impact - None], 2019-710

11.5.3

Increased Funding for the TH&B and Brant’s Crossing Bridges Environmental Assessment [Financial Impact - $52,000 from Reserve Fund RF0446], 2019-676

11.5.4

Prohibit the Parking of School Buses on Blueridge Crescent and Adjacent to 560 Grey Street [Financial Impact – None], 2019-688

11.5.5

166 Greenwich Street Road Dedicating By-law [Financial impact - None], 2019-687

11.5.6

Parking By-law 144-88 Amendment – Municipal Parking Lot #2 [Financial Implication - None], 2019-635

11.5.7

Paris Road at Terrace Hill Street – Traffic Control [Financial Impact - None], 2019-634

11.5.8

Veterans Memorial Parkway Widening and Extension – Interim Actions [Financial Impact - None], 2019-223

11.5.9

Downtown Surveillance System: Project Update [Financial Impact - None], 2019-520

11.5.10

City Accommodation Task Force Report Regarding Room and Public Space Naming – 70 Dalhousie Street

11.5.11

Payday Loan Establishments – Business Licensing Proposal and Information Update [Financial Impact: Licence Fee Revenue Increase $5,070], 2019-594

11.5.12

Impaired and Distracted Driving Advisory Committee Social Media Plan

11.5.13

Human Resources-016 Hiring Policy for General Manager Positions [Financial Impact – None], 2019-664

11.5.14

Improvements to Security and Access Control – Sanderson Centre [Financial Impact: $83,160], 2019-588

11.5.15

2020 Paramedic Services Budget [Financial Impact - $77,519], 2019-733

11.5.16

Temporary Road Closures – November 2019 [Financial Impact – None], 2019-686

11.5.17

Resolution Declaring a Climate Emergency and Imperative Climate Action for the City of Brantford

11.5.18

All-Way Stops at Johnson Road and Stephenson Road

11.5.19

All-Way Stops at Johnson Road and Hansford Drive

11.5.20

Gilkison Flats Trail Priority

11.5.21

City Council Governance and Employment Status, Ward Boundary, and Council Remuneration Reviews - Staff to proceed with a RFP for Consulting Services for the City Council Governance and Employment Status, Ward Boundary Phases

11.5.22

Naloxone Nasal Spray Kits in AED Units

11.5.23

Prince Charles Park Field

12.

RESOLUTIONS

12.1

Permitting the Use of Off-Road Vehicles Used in Snow Clearing on Highways [Financial Impact – None], 2019-731

• THAT a by-law to amend Traffic By-law 37-83, as set out in Appendix “A” hereto, BE PRESENTED to City Council for consideration.

12.2

Temporary Winter Emergency Shelter Plan – 2019/2020 [Financial Impact: $393,000 to be funded from the Social Services Contingency Reserve 472], 2019-742

• 1. THAT Report 2019-742, Temporary Winter Emergency Shelter Plan 2019/2020, BE RECEIVED; and
  2. THAT Staff BE DIRECTED to activate a temporary winter emergency shelter at the Beckett Adult Leisure Center, 219 Colborne St., Brantford, from December 2019 to April 2020 at an estimated overall cost of $393,000 to be funded from the Social Services Contingency Reserve 472; and
  3. THAT Council APPROVE the single source procurement pursuant to Section 4.02(f) of the Purchasing Policy to Rosewood House Inc. for the operation of a temporary winter emergency shelter from December 2019 to April 2020; and
  4. THAT the Acting General Manager or General Manager, Health and Human Services, BE AUTHORIZED to sign all necessary documents with the service provider, subject to approval as to form by the City Solicitor or designate, in order to form an agreement between The Corporation of the City of Brantford and Rosewood House Inc. for the operation of a Temporary Emergency Winter Overnight Shelter from December 2019 to April 2020 to an upset limit of $250,000 funded through the Social Services Contingency Reserve 472; and
  5. THAT the Acting General Manager or General Manager of Health and Human Services BE DELEGATED authority to relocate the Temporary Emergency Winter Overnight Shelter to a suitable non-municipal location upon availability; and
  6. THAT staff BE DIRECTED to return a summary report to Council in Q3 2020.

13.

NOTICES OF MOTION

14.

BY-LAWS

15.

ADJOURNMENT