BUILDING CONSTRUCTION PROCESS
REVIEW TASK FORCE AGENDA

Thursday, January 20, 2022

10:00 A.m. - 11:00 A.m.

Brantford City Hall, 58 Dalhousie Street

Please note due to the COVID-19 Pandemic, this meeting will be held electronically. Registration to view the meeting or participate as a delegate can be completed by visiting: https://calendar.brantford.ca/meetings.

For more information on viewing the recording of this meeting after its adjournment, please visit: http://brantford.ca/VirtualCouncil.

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[phone] or by email at [e-mail].

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1.

ROLL CALL

2.

DECLARATIONS OF CONFLICT OF INTEREST

3.

PRESENTATIONS / DELEGATIONS

3.1

Nicole Wilmot - Chief Planner/ Director of Planning

Re: Item 4.1 Development Approvals Process (DAP) Review: Phase 1 Implementation Plan

4.

ITEMS FOR CONSIDERATION

4.1

Development Approvals Process (DAP) Review: Phase 1 Implementation Plan [Financial Impact - None], 2022-74

• 1. THAT Report 2022-74, “Development Approvals Process Review: Phase 1 Implementation Plan”, BE RECEIVED; and
  2. THAT the Steering Committee BE DIRECTED to develop a Terms of Reference to hire a consultant to complete a Planning and Development Application and Service Fee Review for Council consideration; and
  3. THAT the Steering Committee BE DIRECTED to undertake a review of the Site Plan, Site Alteration and Security Release processes to implement the “As Should Be” recommendations contained in the final DAP report, and report back to the Task Force and Council with recommendations by the end of Q2 2022; and
  4. THAT the Steering Committee BE DIRECTED to develop a Standard Operating Procedure and Planning Application Manual as part of their work plan for 2022; and
  5. THAT the Steering Committee BE DIRECTED to solicit a proposal from North Lake Design Lab to develop a work plan, schedule and budget to configure all the required Planning functions in AMANDA for consideration by the Task Force and Council; and
  6. THAT Staff BE DIRECTED to report back to the Task Force and Council with an annual implementation update.

5.

CONSENT ITEMS

5.1

MINUTES

5.1.1

Building Construction Process Review Task Force - October 28, 2021

6.

RESOLUTIONS

6.1

Security Refunds Process - Councillor Utley

• WHEREAS, Builders and Developers are the lifeblood of the City of Brantford in job creation and significant property tax revenues, and

  WHEREAS, Builders and Developers are required to provide the City with securities to ensure new construction comply with all building standards, and

  WHEREAS, Developments can vary in size and scope for Residential, Commercial and Industrial projects, and

  WHEREAS, securities deposited with the City correspond to the size of the development from thousands to millions of dollars, and

  WHEREAS, Builders and Developers pay interest to the lender as well as guaranteeing the security with a corresponding amount with their bank, and

  WHEREAS, the current process with the City is to hold the full amount of the security until all aspects of the project are completed to the satisfaction of the building inspector, and

  WHEREAS, the project completion sign off may occur long after the building is completed, and

  WHEREAS, a new process is required to provide our valued business partners with a fairer system to return their securities at set stages of project completion, and

  WHEREAS, another option may be to set an upper limit on the security amount:

  NOW THEREFORE BE IT RESOLVED THAT Staff BE DIRECTED to report back to the Building Construction Process Review Task Force with recommendations and answers on the following:

  1. How does the City compare with other municipalities with regard to security deposits? Specifically, Brant County
  2. How can the City refund partial payments at completion of key stages of the project?
  3. What are the key stages of a project?
  4. What is the feasibility of setting a dollar cap on securities rather than the full amount of the project?
  5. What barriers, if any, exist that prevent timely building inspections?
  6. What is the average time it takes to return securities after a project has been approved by the building inspector?
  7. That the Task Force chair invites comments from a sample of local Builders and developers for their input.

7.

NOTICES OF MOTION

8.

ADJOURNMENT