FINANCE COMMITTEE
AGENDA

Wednesday, December 14, 2022

4:30 P.m. - 5:30 P.m.

Council Chambers, Brantford City Hall

58 Dalhousie Street, Brantford

This meeting will be held in a hybrid meeting format (virtual and in-person). To view the livestream of the meeting, visit: http://brantford.ca/VirtualCouncil. Register to attend in-person as a delegate by visiting: https://form.brantford.ca/Your-Government/Delegation-Request-Form. Register to appear virtually as a delegation by visiting: https://calendar.brantford.ca/meetings. Members of the public seeking to attend in person without participating are not required to register.

If technical difficulties arise out of the livestream and the livestream becomes unavailable; members of the public can observe the meeting by calling 1-855-703-8985 or 1-647-374-4685 and entering the Meeting ID:  937 3513 5233.

Alternative formats and communication supports available upon request.  For more information, please contact the City of Brantford Municipal Accessibility Coordinator at [phone] or by e-mail at [e-mail].​

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1.

ROLL CALL

2.

ELECTION OF THE CHAIR AND VICE-CHAIR

3.

DECLARATIONS OF CONFLICTS OF INTEREST

4.

SEPARATION OF ITEMS FOR BUDGET REPORTS, ITEMS FOR CONSIDERATION AND CONSENT ITEMS FOR DISCUSSION PURPOSES

5.

DELEGATIONS/PRESENTATIONS

5.1

DELEGATIONS [list, if any, available at the meeting]

5.2

PRESENTATIONS

5.2.1

Julie Baetz, Millards Chartered Professional Accountants

Re: Item 6.1.1 - External Auditor Annual Independence Letter, Engagement Letter and Audit Plan

6.

BUDGET REPORTS/ ITEMS FOR CONSIDERATION/ CONSENT

6.1

ITEMS FOR CONSIDERATION

6.1.1

External Auditor Annual Independence Letter, Engagement Letter, and Audit Plan [Financial Impact - None], 2022-704

• THAT Report 2022-704 regarding the independence of the City’s external auditor, the Engagement Letter and the Audit Plan, BE RECEIVED.

6.1.2

Paramedic Service Draft 2023 Budget [Financial Impact – up to $787,985 (15.4%) Operating Budget Increase], 2022-716

• 1. THAT Report 2022-761 titled Paramedic Services Draft 2023 Budget BE RECEIVED; and
  2. THAT the 2023 Draft Paramedic Services Budget BE APPROVED in principle; and
  3. THAT the City’s share of additional costs for the purchase of a new ambulance approved in the 2022 budget in the amount of $43,981 BE FUNDED from the Development Charges – Ambulance Reserve Fund (RF0412); and
  4. THAT should the final County Approved Budget include the operational costs of staffing an additional 24/7 ambulance, the City’s share of the net incremental cost of this be phased in over two years, using the Corporate Contingency Reserve (RF0554) as follows:
     1. $288,990 in 2023
     2. $124,020 in 2024; and
  5. THAT the City Clerk BE DIRECTED to provide the County Clerk a copy of City Council’s final resolution regarding this report prior to December 31, 2022.

6.1.3

2023 Property Tax Policy [Financial Impact - None], 2022-713

• 1. THAT Report 2022-713 2023 Property Tax Policy BE RECEIVED; and
  2. THAT no commercial or industrial optional property classes BE ADOPTED; and
  3. THAT no graduated tax rates BE ADOPTED for the commercial or industrial property classes; and
  4. THAT no phase-in of property taxes BE ADOPTED; and
  5. THAT no relief from hardship BE ADOPTED for the residential, farmland or managed forest property classes; and
  6. THAT the 30% tax rate reduction for vacant and excess land in the commercial and industrial property classes BE REVIEWED with a recommendation coming forward to the Estimates Committee in February; and
  7. THAT the tax rate reduction for farmland awaiting development phase 1 REMAIN at 25% of the residential tax rate and that the tax rate reduction for farmland awaiting development phase 2 REMAIN at 30% for commercial, industrial and multi-residential class property; and
  8. THAT all related by-laws, being by-laws to; provide for an interim tax levy for 2023, set tax rate reductions for prescribed property subclasses for general purposes for 2023, set tax ratios for general purposes for 2023, set tax rates for general purposes for 2023 and provide for the collection of taxes for 2023 BE PRESENTED to Council for adoption within the legislated time frames.

6.1.4

Allocation of One-time 2022 Surplus Items [Financial Impact - $6,551,835 transfer to reserves], 2022-715

• 1. THAT report 2022-715 titled Allocation of One-time 2022 Surplus Items BE RECEIVED; and
  2. THAT the necessary By-law to establish a Hospital Redevelopment Reserve Fund BE PRESENTED to City Council for adoption; and
  3. THAT one-time revenues received in 2022 BE ALLOCATED as follows:
     1. $812,525 to the Council Priorities Reserve (RF0558) and be subsequently transferred to offset the 2023 Budget
     2. $5,739,310 to the Hospital Redevelopment Reserve Fund.

6.1.5

Securities Held for Subdivision and Development Project Policy [Financial Impact – None], 2022-698

• 1. THAT report 2022-698, Securities Held for Subdivision and Development Project Policy, BE RECEIVED; and
  2. THAT the necessary by-law to amend by-law 70-2010, Being a By-law to adopt various policies of the City of Brantford and to create a Corporate Policy Manual, by adopting Finance Policy 016 – Securities for Subdivision and Development Services Policy BE PRESENTED to City council for adoption.

6.1.6

Quarterly Casino Update and Amended Contribution Agreement [Financial Impact - $1,379,728 quarterly revenue], 2022-566

• 1. THAT Report 2022-566 titled Quarterly Casino Update BE RECEIVED; and
  2. THAT the agreement amending the Municipality Contribution Agreement with the Ontario Lottery and Gaming Corporation to provide for a share of Sportsbook revenue BE PLACED on a Signing By-law for execution by the Mayor and City Clerk.

6.2

CONSENT ITEMS

6.2.1

Multi-Year Budget Update [Financial Impact – none], 2022-723

• THAT Report 2022-723 titled Multi-Year Budget Update BE RECEIVED.

6.2.2

MINUTES

6.2.2.1

Finance Committee - July 13, 2022

7.

RESOLUTIONS

8.

NOTICES OF MOTION

9.

ADJOURNMENT