CITY COUNCIL
AGENDA

Tuesday, December 15, 2020

6:00 P.m. - 10:00 P.m.

Brantford City Hall, 100 Wellington Square

​Please note due to the COVID-19 Pandemic, this meeting will be held electronically. To view the livestream of the meeting, please visit: http://brantford.ca/VirtualCouncil.

If technical difficulties arise out of the livestream and the livestream becomes unavailable; members of the public can observe the meeting by calling 1-855-703-8985 or 1-647-374-4685 and entering the Meeting ID: 977 1273 1457

Alternative formats and communication supports available upon request.  For more information, please contact the City of Brantford Municipal Accessibility Coordinator at [phone] or by e-mail at [e-mail].​

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1.

NATIONAL ANTHEM

2.

INVOCATION

3.

ROLL CALL

4.

DECLARATIONS OF CONFLICTS OF INTEREST

5.

PRESENTATIONS/DELEGATIONS [list, if any, available at meeting]

6.

CLERK’S REPORT ON COMMUNICATIONS

6.1

Clerk’s Report for Communication for December 2020, 2020-598

• THAT the Clerk’s Report on Communication for December 2020 BE RECEIVED.

7.

MINUTES

7.1

City Council - November 24, 2020

7.2

Special City Council - November 24, 2020

7.3

Special City Council - December 1, 2020

7.4

Special City Council - December 8, 2020

7.5

Special City Council - Private and Confidential - November 24, 2020

7.6

Special City Council - Private and Confidential - December 8, 2020

8.

COMMITTEE REPORTS

8.1

Committee of the Whole - Operations and Administration Report #2020-12-01

8.1.1

Review of Operational Services and Park Services Departments Final Report [Financial Impact: None], 2020-568

8.1.2

Brantford Accessibility Plan – 2020 Status Update [Financial Impact – None], 2020-527

8.1.3

Amendments to Indemnification Policy [Financial Impact $105,000 annually], 2020-562

8.1.4

Naloxone Nasal Spray Kits in AED Units [Financial Impact- $4000], 2020-539

8.1.5

Service Review Opportunities: Updated Timelines [Financial Impact: None], 2020-480

8.1.6

2021-2022 Council Priority Implementation Plan [Financial Impact: None], 2020-547

8.1.7

Memorial Drive Parking Lane Reconfiguration [Financial Impact- None], 2020-537

8.1.8

Year 2021 Capital Projects Funding Pre-Approvals [Financial Impact - $10,967,000 for the Pre-Approval of 2021 Projects as outlined in the Appendix “A”], 2020-536

8.1.9

Road Dedication By-law, Blackburn Drive, English Lane and Gillespie Drive, 2020-531

8.1.10

Emergency Procurement for Roof Replacement at 1 Sherwood Drive [Financial Impact: $56,834.02], 2020-526

8.1.11

20 Courtland Drive – Accessible Parking Space on Private Property [Financial Impact – None], 2020-469

8.1.12

Alfred Street and Arthur Street at Shallow Creek Park – Traffic Control [Financial Impact – None], 2020-471

8.1.13

King George Road at Elm Street and 16 King George Road – Southbound Left Turn Prohibition [Financial Impact - $100], 2020-467

8.1.14

Parking By-law 144-88 Amendment – General Stopping and Parking Regulations [Financial Impact – None], 2020-457

8.1.15

Boundary and Connecting Highway Routine Maintenance and Capital Repair Agreement [Financial Impact – none], 2020-567

8.1.16

Restoration of the Field Howitzer Cannon Working Group Report Regarding Jubilee Park and Brant County War Memorial Upgrades [Financial Impact - $112, 000], 2020-574

8.1.17

Brantford Downtown Outreach Team Pilot Program – Final Evaluation [Financial Impact – None], 2020-371

8.1.18

Promoting Free Tax Clinics [Financial Impact: None], 2020-417

8.1.19

Wastewater Allocation Policy – Annual Report for 2020 [Financial Impact - None], 2020-204

8.1.20

Winter Maintenance Update 2020-2021 [Financial Impact] – None, 2020-541

8.1.21

Excessive Use of Surveillance Equipment

8.1.22

Four Way Stop - Cayuga & Ontario

8.1.23

Water/Wastewater Billing - 333 Wellington Street, Timely Meter Reading

8.1.24

Speeding Drivers - Slow Down Signs

8.2

Social Services Committee Report #2020-12-02

8.2.1

Homelessness Shelter Diversion Strategy Pilot [Financial Impact: None], 2020-576

8.2.2

Housing Site Safety [Financial Impact – None], 2020-476

8.2.3

Assisted Funerals and Burial Services Update [Financial Impact: $60,560], 2020-544

8.2.4

2020 Annual Update on Brantford-Brant Municipal Housing Master Plan 2020-2030, 2020-422

8.2.5

Discretionary Benefits [Financial Impact - None], 2020-496

8.2.6

Homeward Bound Brantford-Brant Program Update [Financial Impact: None], 2020-478

8.3

Committee of the Whole - Community Development Report #2020-12-08

8.3.1

Fiscal Strategy for the Settlement Expansion Area Lands [Financial Impact – none], 2020-588

8.3.2

Application for Zoning By-law Amendment (Removal of a Holding “H” Provision) – PZ-07-20 – for the northwest portion of the lands at 41 Johnson Road [Financial Impact – None], 2020-402

8.3.3

Closure of Files - Official Plan Amendment OP-01-16 and Zoning By-law Amendment PZ-03-16 (8-10 Craig Street) [Financial Impact – None], 2020-268

8.3.4

Downtown Brantford Colborne Point – Offering of Lands [Financial Impact – None], 2020-477

8.3.5

Asset Management Grant Funding for Light Detection and Ranging (LiDAR) Survey for Flood Mitigation [Financial Impact: None], 2020-543

8.3.6

2021-2026 Contract Award for the Operation and Maintenance of Landfill Gas Collection System and Utilization Facility [Financial Impact – 2021 $156,954], 2020-71

8.3.7

Power of Attorney Resources and Information for Seniors

8.4

Human Resources Committee Report #2020-12-09

8.4.1

By-law Enforcement Staff Resources [Financial Impact: $13,000], 2020-587

8.4.2

Youth Intensive Project [Financial Impact: None], 2020-538

8.5

Finance Committee Report #2020-12-09

8.5.1

External Auditor Annual Independence Letter, Engagement Letter, Audit Plan [Financial Impact – None], 2020-571

8.5.2

Brantford Police Services Board Request to Carryforward 2020 Surplus [Financial Impacts – unknown], 2020-586

8.5.3

Promissory Notes from Brantford Power Inc. and Brantford Hydro Inc. [Financial Impact - $58,420], 2020-583

8.5.4

Temporary borrowings for the Municipality [Financial Impact - None], 2020-573

9.

RESOLUTIONS

9.1

CAO COVID-19 Emergency Update 12.15.20 [Financial Impact: $26,944 reduction in Business Licensing revenue], 2020-585

• 1. THAT Report 2020-585 CAO COVID-19 Emergency Update12.15.20 BE RECEIVED; and
  2. THAT Staff BE DIRECTED to:
     1. Cancel events held by or on behalf of the City of Brantford until January 26, 2021; and
     2. Not permit the use or rental of City of Brantford property for special event purposes until January 26, 2021; and
     3. review event cancellations on a monthly basis ongoing and provide updates to Council with the CAO COVID-19 update reports; and
  3. THAT Staff BE DIRECTED to temporarily extend the 2020 renewal status of licence applicants, as defined in Chapters 326 (Business), 327 (Taxi Driver) and 329 (Adult Entertainer) of the City of Brantford Municipal Code, on account of various impacts to the licence renewal program in response to the Coronavirus COVID-19 pandemic to March 31 2022; and
  4. THAT Staff BE DIRECTED to process renewals fees for all valid “Food Premises” Business Licence holders in eating establishment categories 1 (seating for 1-30 people), 2 (seating for 31-150 people), and 3 (seating for more than 150 people) as a “Food Shop” Business Licence fee for 2021 licensing year in recognition of adjustments to capacity at locations due to the COVID-19 Pandemic operations.

9.2

Pilot Project for Physical Security Guard Services Expansion [Financial Impact: None], 2020-508

• 1. THAT Report 2020-508 Pilot Project for Physical Security Guard Services Expansion BE RECEIVED; and
  2. THAT staff BE DIRECTED to implement the Pilot Project for the short term expansion of Physical Security Guard Services with Active Security Enterprises, as outlined in this report for a period of 4 months; and
  3. THAT previously approved funds in the total amount of $160,000 BE REALLOCATED to the Pilot Project for Short Term Expansion of Physical Guard Services as follows and in accordance with Table 3:
     1. $50,000 previously allocated from reserve RF0537 (Roads and Related) to WK1907 (Operations Works Yard Security Improvements and Replacements - Gates and Security Camera Expansion)
     2. $110,000 previously allocated from reserve RF0526 (Facilities Asset Management) to PM1512 (Site Security and Camera Upgrades at Administrative Facilities)
  4. THAT Capital Project WK1907 BE CLOSED; and
  5. THAT staff BE DIRECTED to formulate a plan from the results of the Pilot Project and report back Q2 2021.

9.3

Resolution from Special In-Camera City Council Meeting held on December 15, 2020 regarding Tentative Settlement with CUPE-City Hall Unit for a Renewal Agreement, 2020-597 (available at meeting)

10.

NOTICES OF MOTION

10.1

Redirection of GRCA Honorarium to the Seniors Resource Centre – Councillor Carpenter

• WHEREAS on November 24, 2020, City Council reappointed Councillor Carpenter to the Grand River Conservation Authority Board of Directors; and

  WHEREAS members appointed to the Grand River Conservation Authority Board of Directors receive an honorarium; and

  WHEREAS Section 1.F(b) of By-law 81-2014 (Council Honoraria By-law) requires additional benefits from any Board or Committee to be paid over or redirected to the City; and

  WHEREAS Section 1.F(c) of By-law 81-2014 allows the honorarium paid to be redirected to a specific City account, by way of a resolution adopted by a majority vote; and

  WHEREAS Councillor Carpenter’s 2020 accumulated honorarium from the GRCA has not been redirected by way of resolution;

  NOW THEREFORE BE IT RESOLVED THAT the total value of Councillor Carpenter’s 2020 and 2021 honorarium held in account 102101.43660 BE DONATED to the Seniors Resource Centre.

11.

BY-LAWS

12.

ADJOURNMENT