FINANCE COMMITTEE
AGENDA

Wednesday, June 15, 2022

4:30 P.m. - 5:30 P.m.

Brantford City Hall, 58 Dalhousie Street

This meeting will be held in a hybrid meeting format (virtual and in-person). To view the livestream of the meeting, visit: http://brantford.ca/VirtualCouncil. Register to attend in-person as a delegate by visiting: https://form.brantford.ca/Your-Government/Delegation-Request-Form. Register to appear virtually as a delegation by visiting: https://calendar.brantford.ca/meetings. Members of the public seeking to attend in person without participating are not required to register.

If technical difficulties arise out of the livestream and the livestream becomes unavailable; members of the public can observe the meeting by calling 1-855-703-8985 or 1-647-374-4685 and entering the Meeting ID:  919 0686 2987

Alternative formats and communication supports available upon request.  For more information, please contact the City of Brantford Municipal Accessibility Coordinator at [phone] or by e-mail at [e-mail].​

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1.

ROLL CALL

2.

DECLARATIONS OF CONFLICTS OF INTEREST

3.

SEPARATION OF ITEMS FOR CONSIDERATION AND CONSENT ITEMS FOR DISCUSSION PURPOSES

4.

PRESENTATIONS/DELEGATIONS [list, if any, available at the meeting]

4.1

Julie Baetz and Jennifer Chowhan, Millards Chartered Professional Accountants

Re: Item 5.1.1 - 2021 Audited Consolidated Financial Statements [Financial Impact-none], 2022-368

5.

ITEMS FOR CONSIDERATION/ CONSENT

5.1

ITEMS FOR CONSIDERATION

5.1.1

2021 Audited Consolidated Financial Statements [Financial Impact-none], 2022-368

• THAT The Corporation of the City of Brantford audited consolidated Financial Statements for the year ended December 31, 2021 BE RECEIVED.

5.1.2

2021 Yearend Operating Budget Surplus [Financial Impact - $2,978,113 Operating Surplus], 2022-407

• 1. THAT Report 2022-407 regarding the 2021 Operating Budget Surplus BE RECEIVED; and
  2. THAT a Winter Control Reserve BE ESTABLISHED; and
  3. THAT the 2021 Operating Surplus in the amount of $2,978,113 BE TRANSFERRED as follows:
     1. $1,595,008 to the Corporate Contingency Reserve (RF0554)
     2. $572,190 to the Council Priorities Reserve (RF0558)
     3. $810,915 to the Winter Control Reserve; and
  4. THAT a By-law to amend By-law 70-2010, Being a By-law to Adopt Various City of Brantford Policies and to Create a Corporate Policy Manual (By amending Finance Policy – 002 – Budget Items Balanced by Reserves and Reserve Funds) BE PRESENTED to City Council for adoption.

5.1.3

Municipal Property Tax Software Replacement [Financial Impact $98,300], 2022-352

• 1. THAT Report 2022-352 regarding Municipal Property Tax Software Replacement BE RECEIVED; and
  2. THAT the non-competitive award of a property tax billing and collection system to CentralSquare Canada Software Inc. BE APPROVED to an upset limit of $1,700,000 (inclusive of HST) for a five-year term and
  3. THAT the Director of Finance and the Manager of Purchasing BE AUTHORIZED to execute a contract and any amendments, renewals, or other documents as required with CentralSquare Canada Software Inc., and
  4. THAT additional capital funding to support the software implementation in the amount of $98,300 BE FUNDED from the Capital Funding Envelope Reserve (RF0556).

5.2

CONSENT ITEMS

5.2.1

Quarterly Status Report of Contracts Awarded [Financial Impact – None], 2022-272

• THAT Report 2022-272 titled “Quarterly Status Report of Contracts Awarded” for the period of January 1, 2022 – March 31, 2022 BE RECEIVED.

5.2.2

Treasurer’s Investment Report for 2021[Financial Impact-none], 2022-377

• THAT report No. 2022-377 regarding the Treasurer’s Investment Report for 2021 BE RECEIVED.

5.2.3

MINUTES

5.2.3.1

Finance Committee - May 11, 2022

6.

RESOLUTIONS

7.

NOTICES OF MOTION

8.

ADJOURNMENT