CITY ACCOMMODATIONS TASK FORCE
AGENDA

-
Brantford City Hall, 100 Wellington Square

Please note due to the COVID-19 Pandemic, this meeting will be held electronically. To view the
livestream of the meeting, please visit: http://brantford.ca/VirtualCouncil.

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e-mail at accessibility@brantford.ca.

1.
ROLL CALL
 

2.
ELECTIONS
 

3.
DECLARATIONS OF CONFLICTS OF INTEREST
 

4.
PRESENTATIONS/DELEGATIONS [list, if any, available at the meeting]
 

5.
ITEMS FOR CONSIDERATION
 

5.1
Centralized Office and Work from Home Model and Overall Accommodation and Yard Facility Plan Post COVID-19 [Financial Impact: $99,393 increase in 2020 with 10 Year Capital Savings of $21.57 Million], 2020-349
This item has attachments. 

1.2020-349 - Centralized Office Work from Home Model and Overall Accommodation Plan Post COVID-19.pdf
2.2020-349 - Appendix D.pdf

Presentation

L. Sordo, Director, Facilities Management & Security, P.Belina, Manager of Facilities Capital Development

Recommendation 

    1. THAT Staff Report 2020-349 – Overall Accommodation and Yard Facility Plan Post COVID-19 and new City Hall Update BE RECEIVED; and
    2. THAT Staff BE DIRECTED to make the implementation of a new Centralized Office and Work from Home Model and make the implementation of digital services a priority; and
    3. THAT Staff BE DIRECTED to amend the 10 year capital plan according to the revised proposed Overall Accommodation and Yard Facility Plan described herein; and
    4. THAT previously approved funds in the total amount of $4,943,143 BE REALLOCATED to the project budget (PM1604) for the new City Hall, 70 Dalhousie Street as follows and in accordance with Table 11:
      • $3,294,866 from unused debenture and reserve funding previously allocated to PM1801 (Accommodations Strategy Phase 4) and PM2004 (102 Wellington Renovations); and
      • $1,648,277 from IT1903 (Mobile Workforce), IT2003 (Security Platform),IT1802 (Virtual Desktop Infrastructure), IT2002 (Server & Storage Upgrade), IT1405 (Software Upgrades/Replacement), IT1503 (Software Upgrades/Replacement) IT1804 (Data Centre Re-Architect) and IT1902 Network Infrastructure Upgrade); and
    5. THAT a total increase in the amount of $99,393 to the redevelopment of 70 Dalhousie Street BE FUNDED from the Facilities Asset Management Reserve (RF0526); and
    6. THAT Capital Projects PM1801, PM2004, IT1903, IT2003, IT1802, IT2002, IT1405, IT1503, IT1804 and IT1902 BE CLOSED; and
    7. THAT the necessary by-law to redirect previously approved debenture financing to the new City Hall 70 Dalhousie project BE PRESENTED to Council for adoption; and
    8. THAT Staff BE DIRECTED to include in the estimates process, commencing with the 2022 budget, an unavoidable annual operating budget increase for the IT Department of $350,000 for ongoing costs associated with upgrades to technologies and security; and
    9. THAT Staff BE DIRECTED to further develop the following project details, implementation plans and Class D cost estimates, and report back to the Accommodation Task Force as soon as possible:
      • Decentralized Service Model for the delivery of Health and Human Services; and
      • Alternative locations for the Provincial Offences Court Administration; and
      • Expansion and redevelopment of the existing Brantford Police Services Headquarters, including any necessary land acquisition.

6.
CONSENT ITEMS
 

7.
RESOLUTIONS
 

8.
NOTICES OF MOTION
 

9.
PRIVATE AND CONFIDENTIAL ITEMS
 

  • THAT the Task Force MOVE IN-CAMERA to consider the following:

9.1
70 Dalhousie Renovation Project Update [Financial Impact: None], 2020-401
 

Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board;

Advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

A trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization;

A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

10.
ADJOURNMENT
 

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